Registration Procedures and Deadlines

Registration Fees for Conference Admission

Registration Form Options

* 25% Danish VAT will be added to the final ticket purchase.

Note the following:

• There are no discounts on single or two-day admission.
• There are no group discounts.

Sponsors and speakers should see the FIRST Events Office for their specific registration packages and instructions.

Registration Fees for Sunday Training Admission

* 25% Danish VAT will be added to the final ticket purchase.

Training is a separate activity from the annual conference and requires registration. You do not need to attend the annual conference to register for training. Training registration includes:

• Welcome Coffee
• Two coffee breaks
• Buffet lunch
• Entry to the Sunday evening Conference Welcome Reception
• Applicable training materials

Conference Registration Package Details

Team Member, Liaison Member, and Standard Admission

• Full admission to conference activities Sunday through Friday¹
• Continental breakfast, lunch, and two coffee breaks Monday through Friday
• Entry to the Sunday Welcome Reception
• Entry to the Monday Sponsor Showcase Reception
• Entry to the Wednesday Social Event
• Entry to the Exhibit Hall
• All applicable conference materials
• Access to the conference mobile app

1. Exception of closed meetings for which you must be qualified/invited to attend.^

Guest Tickets for the Wednesday Social Event

Guest tickets are available for the Wednesday Social Event. The social event will take place on the evening of Wednesday, June 25. Exact timing is to be determined. Guest tickets are €175 and include dinner, beverages, and entertainment. Guest tickets must be purchased separately from your conference registration admission. To purchase your guest ticket, please use the link found in your registration email confirmation to register a guest. Guests must be at least 18 years old to attend. A 25% Danish VAT will be added to the final ticket purchase.

Online Registration Procedures and Registration Close

Registrations must be made online through the conference registration form.

FIRST members must be logged in to SSO to secure member rates. Members should ONLY register themselves via SSO. This means you should not register another team member while logged into your SSO. The registration will be associated with your member profile regardless of what name or email entered.

Participants of the conference are responsible for submitting their registration information directly via the online form.

Registration closes on May 30, 2025, at 19:00 UTC. Registration is based on availability and may close before the indicated date.

If you believe that you will be unable to submit your registration by the close date, please email events@first.org and the events team will be happy to work with you to ensure you have a ticket.

Accepted Payment Methods and Online Registration Procedures

Credit cards and wire transfers are acceptable payment methods. Physical checks will not be accepted. If you require a PO, please complete the Pay Later registration form accordingly and then send an email to events@first.org for a quotation.

The invoice for your participation will be issued by:

VMC
Rond-point de l’Europe
92250 La Garenne-Colombes
France
French VAT number: FR75523098614
Danish VAT number: DK12585861

Your invoice will be sent electronically to the email provided during the online registration process. Please allow 1-2 weeks for your registration email confirmation. As a reminder:

• Travel and accommodation costs are not included in the conference registration.
• Payment must be made in EUR.
• Payment is due NET 30 unless a PO has been supplied.
• If an Early Bird or Standard rate payment has not been received before the rate expiration, your registration will be cancelled.
• Cash is NOT an acceptable form of payment.
• If you need a modification to your invoice, require splitting payment, or have any questions, please email events@first.org BEFORE submitting your registration.

Cancellations, Refunds, and Substitutions

Please see the following cancellation schedule for full admission:

• Registrations cancelled between the submission date and 120 days (February 22, 2025) in advance of the Event start date will incur a €150 penalty.
• Registration cancellations received between 119-60 (February 23, 2025-April 23, 2025) days in advance of the Event start date will incur a €500 penalty.
• Registration cancellations received between 59-30 (April 24, 2025-May 23) days in advance of the Event start date will incur a €1,000 penalty.
• No cancellation refunds will be processed after 30 days of the Event start date.

Please see the following cancellation schedule for training admission:

• Registrations cancelled between the submission date and 30 days in advance of the Event start date will incur a 50% penalty.
• No cancellation refunds will be processed within 30 days of the Event start date.

There are no refunds on guest social event tickets.

Substitutions may be made at any time. Please contact events@first.org with your substitution request. Please include your registration ID number (located in your email confirmation) with your request.

Frequently Asked Questions Danish VAT

Why am I paying a VAT on the Meeting Registration Fee?

You are paying a Value Added Tax (VAT) on the registration fee because it is required by the laws and regulations of the EU and its Member States. They establish that VAT must be paid on the fees in the country where the meeting is held.

Can the VAT be recovered?

Possibly. Only applicants registered for business purposes in an EU or non-EU country can use the scheme to reclaim VAT paid in Finland. To recover the VAT, you must provide the details of your company - name, address, VAT number or Tax ID - for all expense invoices and submit all original documentation to your company for its processing.

Pay attention that 25% of the full VAT on restaurant visits is refundable and 100% of the VAT on overnight stays at hotels is refundable.

What process should companies follow to recover the VAT?

a. EU Companies
The EU companies must contact the Tax Administration of their own country for instructions regarding the conditions and process to follow for reclaiming the Danish VAT. There are also minimum VAT amounts that must be met.

For the refund applications for one to three quarters by an EU company the minimum amount is DKK3000. If the refund application relates to a refund period of a calendar year or the remainder of a calendar year, the amount of VAT may not be less than DKK400.

Please note that these amounts refer to ALL the VAT from the expenses incurred FROM ALL ITS EMPLOYEES in Denmark for this meeting and any other business-related VAT incurred in Denmark.

b. Non-European Companies
The Non EU companies must file VAT refund claim using the form no. 31.004 within 9 months after the close of the calendar year to which the refund period relates, i.e. by 30 September.

The VAT refund application must be submitted at:

Skattestyrelsen
Nykøbingvej 76
Bygning 45
4990 Sakskøbing
Denmark

If the period to which the application relates is three months or more, but less than one tax year, the total amount of tax refund for which application is made must not be less than DKK3000. In case if the period is one tax year, or remainder of a tax year, the amount of tax refund for which application is made must not be less than DKK400.

The applicant must attach to the application a certificate which proves that he run a commercial business in the country in question. The certificate must be issued by the competent authority in the country of domicile.